Description

Are you a detail-oriented and tech-savvy professional looking to join a dynamic tax firm during its busiest season? We are seeking an Administrative Coordinator to play a crucial role in managing paperwork, coordinating office activities, and supporting our administrative team.

Key Responsibilities:

1. Document Management:

• Scan and digitize incoming paper documents during the busy season.
• Connect details and ensure accuracy when combining documents in different software systems.
• Verify that information matches across various software platforms.

1. Document Preparation:

• Prepare a variety of documents, including invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets, and presentations.

1. Incoming Communications:

• Read and analyze incoming memos, submissions, mail, and reports to determine significance.
• Plan and execute distribution of relevant materials.

1. Project Work:

• Assist in project-related tasks, contributing to the overall efficiency of the team.

1. Record Keeping and Filing:

• File and retrieve documents, records, and reports systematically.
• Maintain organized records management systems.

1. Office Management:

• Perform general office duties such as ordering supplies, maintaining records, and basic bookkeeping.
• Coordinate with vendors for kitchen supplies, office supplies, etc.

1. Meeting Coordination:

• Prepare agendas for business meetings.
• Make arrangements and ensure seamless logistics for meetings.

1. Mail and Package Handling:

• Process outgoing and internal mail/packages.
• Handle sorting and delivery of internal correspondence.

Requirements

Qualifications:

• Proven experience in administrative roles, preferably in a fast-paced environment.
• Strong tech skills with the ability to navigate and manage various software systems.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in document management.
• Effective communication and interpersonal skills.
• Proactive problem-solving attitude.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

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