Description

We currently have a long-term contract / temporary to hire opening for an intelligent, highly-skilled Sr. Administrative Assistant in a growing company. This original and stable company offers a rewarding work environment with fulfilling challenges and is based in the Palo Alto, California region. Are you a hard worker who can tackle multiple projects at the same time while keeping a smile? Then this position is the opportunity for you.

RESPONSIBILITIES:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities, identifying, and resolving problems that are administrative in nature
• Event coordination and heavy calendaring management
• Research and/or write background information for meetings
• Participate in meetings on supervisor’s behalf, inform after the fact.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
• Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Requirements

REQUIREMENTS:

• Proficiency in MS Office
• At least 1 year of calendaring support for management or executive staff members
• At least 5 years of administrative experience
• Must be resourceful, ambitious, and independent
• Must show longevity in previous roles

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

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